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Share your files and collaborate in real time within a document or edit Office docs attached to emails.This is where you add the people that will be receiving the letter or import a list from a database file.To use Mail Merge: Open an existing Word document, or create a new one. Now it’s easier than ever to write, design, and work seamlessly across your devices & with others. If you want to merge the information into a document and save it for later, click the Merge to New Document icon (the second icon from the left).Create, edit, collaborate, and share documents using Word for Mac. If you are ready to print your merged data, click the Merge to Printer icon (the farthest left icon). Next to the word 'Complete Merge', click the triangle so that it is pointing down.
Word 2011 Complete A Mail Merge Into Individual Documents How To Create AEither select all the text form fields in the document or the individual form field. The following example demonstrates how to create a form. The Mail Merge pane will appear and guide you through the six main steps to complete a merge.Next, add some text to the boxes where it says Insert this text and Otherwise insert this text.In this example if the recipient lives in the USA, they will get the text Merry Christmas inserted into their letter, while everyone else will get the message Seasons Greetings.Here’s what it will look like once you click the OK button and then the Preview Results button.Here you can click on the arrow buttons (when Preview Results is turned on) to the left and right of the number to scroll through all of the letters that will be sent out. To get started, click on the Rules button.You’ll see a drop-down menu with several options like Ask, Fill-in, etc.For our example, let’s choose If…Then…Else, which will bring us to the following dialog:Change the Field name: to Country_or_ Region, and type USA into the Compare to: field. Rules will allow you to show some text for certain recipients and hide it for others. Here is my example below:Now that the form letter is setup correctly, you can do more advanced things like setting up rules. In this example, we’ll just type out the list.Note: When you go to save your recipient list, Word will prompt you for a location on your hard drive to save the data file that will be created.Once you save your recipients list, you will notice that a lot of the icons that are on the Mailings ribbon are clickable now.To start adding fields to your form letter, click a spot in your document to indicate where you want the field to be placed and then click on Address Block.This will bring up the Insert Address Block dialog.Click OK to go with the default format and you should get something that looks like this:Next, add an Enter after the Address Block to move your text down a line, then click on the Greeting Line icon:This will bring up the Insert Greeting Line dialog.Once again, let’s go with the default format and just click the OK button.Next, highlight where it says , right-click the mouse, choose Paragraph and then check the box next to Don’t add space between paragraphs of the same style.This will make the address block hang together correctly instead of having a blank line between each part of it.Then, click on the Preview Results icon located on the Mailings tab in the ribbon.Instead of the address block field indicator, you should now see the actual content listed in the Word document.When you’re done previewing, click the Preview Results icon to turn off previewing. Next, to see how to add other fields, click just past the in your document to make that your current position, then click on the Insert Merge Field icon.Choose Country or Region, then click on the Insert button.Try clicking the Preview Results icon again to see how it looks.
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